Filing tips

A filing system is critical to staying organized. There are several systems that work, find the one that works best for you. Below is an effective system I use with many of my clients.

Start out by creating categories that work for you, use the plastic tabs for each category. For example, you can start off with these:

• Automobile
• Credit Cards
• Banking  

Behind each category create file names. Do not use plastic tabs for the file name, instead use the file folder tab. This is how the system  works:

Automobile (use plastic tab)

• Insurance (file folder tab)
• Parking violations (file folder tab)
• DMV (file folder tab)

Remember:

• Use a label maker when creating labels, letters should be in all capital letter format, black ink on white label
• Only use plastic tabs to separate categories
• Always purchase the best quality folders you can afford  
• Each category can have its own color, or keep them all the same if you don't care for colored folders

 Fun tip: Organizing can be fun, try purchasing decorative folders for files that you keep on your desk, check out Kaboodle or The Container Store.

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Overwhelmed by Paper Clutter?

Paper Clutter

Paper Clutter

Are you one of the millions who struggle with paper clutter? Are you accumulating additional late fees because you refuse to open your mail? Has your desk turned into a storage location for paper? Or does your idea of paper storage include trash bags filled with paper? 

Reducing paper is the easiest and cheapest thing you can do to reduce stress and immediately feel more productive. 

Paper clutter tips

• Designate an area in your home for incoming mail, try using baskets or bins. Take a tour around your home for unused baskets or bins, an old gift basket always does the trick. By using items that you already have will help to save money and eliminate a shopping trip which can cause further delay.

• Sort mail daily. By sorting mail daily, unwanted or useless paper will not have a chance to enter your home.

• Unread magazines and newspapers should be recycled quickly, or try donated them to local salons or doctor's office (be sure to cut your mailing address off).

• If you don't have one already purchase a high quality cross cut paper shredder, this small, simple inexpensive tool is one of the best investments you can make. Always shred documents that have personal or business information.  

• Filing cabinets are a must. Use separate file cabinets for your personal and business files. Files should be divided up, labeled, and kept organized. Current files should be readily available, while inactive files should be in storage containers and stored out of the way in places such as basements or attics.

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Welcome

Clear Mind Organizing

As a mother, wife, and business owner I understand how important it is to be organized and productive. I enjoy helping individuals and  businesses design, develop and implement organizing systems that increase productivity. I am thrilled when I can show others how to get more done in less time! Welcome to Clear Mind Organizing.